Stellar Gymnastics Privacy Notice – Membership
Your privacy is extremely important to Stellar Gymnastics and we are fully committed to providing you with clear and transparent information about how we use your personal information. We value the trust you give us when sharing your personal information. We will ensure robust measures are in place to keep your information secure and will only use it for the purposes outlined in this notice.
This notice applies to our members, which includes gymnasts, coaches, judges, welfare officers and other club officials. It also applies to any other individual who provide their information when registering a member e.g. someone with parental responsibility for the member.
What information we collect about you
When you register as a Stellar Gymnastics member (or you register or renew on behalf of a child under the age of 16 or on behalf of an adult who does not have the capacity to manage their own personal data), we need to collect information about you. Some of this information is essential for us in order to provide your membership but it is your choice whether you provide all the information we have requested. If you don’t provide this information, it may affect our ability to provide all the membership benefits to you.
Medical information and disabilities
For certain events or activities, we ask you to provide information about any relevant disabilities and medical conditions. We have a legal obligation under the Equality Act 2010 to make any reasonable adjustment for individuals with disabilities who need this to be able to access the requested service. We also have a duty of care to ensure it is safe for you or your child to take part in our activities and to keep you/them safe while participating or in an emergency. With your explicit consent, we will review any information you provide and if required we will contact you for further information to enable us to understand how to meet your needs and to complete any required risk assessments. In most cases, we will only retain this information for six months after the event, unless there is another lawful reason why we need to continue to hold this information e.g. for insurance or other claims purposes.
Your privacy is extremely important to Stellar Gymnastics and we are fully committed to providing you with clear and transparent information about how we use your personal information. We value the trust you give us when sharing your personal information. We will ensure robust measures are in place to keep your information secure and will only use it for the purposes outlined in this notice.
This notice applies to our members, which includes gymnasts, coaches, judges, welfare officers and other club officials. It also applies to any other individual who provide their information when registering a member e.g. someone with parental responsibility for the member.
What information we collect about you
When you register as a Stellar Gymnastics member (or you register or renew on behalf of a child under the age of 16 or on behalf of an adult who does not have the capacity to manage their own personal data), we need to collect information about you. Some of this information is essential for us in order to provide your membership but it is your choice whether you provide all the information we have requested. If you don’t provide this information, it may affect our ability to provide all the membership benefits to you.
- Your name (and the name of the member if they are under 16 or adult who does not have the capacity to manage their own data) and preferred title.
- Date of birth and gender.
- Contact details (telephone, email and postal address).
- Details of any assistance accessed to complete registration independently.
- Confirmation that a member over 18 does not have the mental capacity to complete the membership process.
- Payment and transactional information. We do not store any credit/debit card details.
- Records of communications from, to or relating to you.
- Accident or incident reports.
- Details of gymnastics qualifications/awards you hold and training you have completed.
- Details relating to criminal record checks (disclosure number and date of the check), ID documents and any criminal convictions, cautions or official information and warnings and other relevant additional information e.g. references from former employers or information from probation services.
- Prior knowledge, skills and experience and expectations.
- Emergency contact details.
- Medical, health and disabilities information.
- Specific support needs.
- Dietary requirements and allergies.
- Clothing sizes.
- Social media messaging service contact details.
- Your feedback/evaluation of an activity.
Medical information and disabilities
For certain events or activities, we ask you to provide information about any relevant disabilities and medical conditions. We have a legal obligation under the Equality Act 2010 to make any reasonable adjustment for individuals with disabilities who need this to be able to access the requested service. We also have a duty of care to ensure it is safe for you or your child to take part in our activities and to keep you/them safe while participating or in an emergency. With your explicit consent, we will review any information you provide and if required we will contact you for further information to enable us to understand how to meet your needs and to complete any required risk assessments. In most cases, we will only retain this information for six months after the event, unless there is another lawful reason why we need to continue to hold this information e.g. for insurance or other claims purposes.